8 Best Customer Service Software for Small Business in 2022

A Knowledge Base allows your agents access to tips, tricks, and information in a searchable format to make it more accessible. Should your customer require a specific solution, your team can immediately provide them with the answers. Believe it or not, with a little bit of tinkering, it is possible that all your customer requests fall into the hands of the right agent, and none of your tickets get lost in the routing process. Imagine the number of hours, effort, and resources saved if you implement this in your team. The second, as the name implies, measures the quality of service offered to customers via your contact center.

Software In Customer Service

They can now spend less time worrying about simple, miscellaneous tasks and focus more on the customer. Customer service software helps you monitor and analyze your agent’s efforts, the time taken to reach a resolution, ticket traffic trends and more. Having the right data helps identify areas for improvement, and improve team productivity. Your business loses out when your customer support team has to spend time performing redundant tasks while your customers are waiting in line. Based in Searcy, Arkansas, First Security Bank has almost 1,000 employees and 70 branches throughout the state. They provide customers with community banking solutions, as well as investment, real estate, and mortgage products.

Knowledge Base Software

This is not a tool you are going to have to spend tons of time training people how to use. Groove isn’t as popular and well-known as some of the other options on our list. No matter how big, small, or complex your business is, Zoho Desk has a plan for you. Customers don’t have to repeat information, and the agent isn’t scrambling to find information.

  • Discussions between agents log automatically in the Gong database, so if an agent wishes to check their progress, they may do so by reviewing older conversations.
  • The system is fully customizable and offers its users excellent automation and collaboration options.
  • Pipefy provides customer support solutions and includes resources that assist your customer success team function more effectively.
  • Scalable, reliable, and quality-focused, this support center software adapts to your changing needs.
  • Achieving a customer base with unwavering brand loyalty is a huge indicator of business growth.
  • I appreciate the service’s segmentation and multiple mailbox features, which make it easy to support many brands.

Helpshift is the most effective software for mobile app support services. A user may get “in-app assistance” from any help resource without switching applications. While there are variations, most in-app help functions as a chat feature. Helpshift stands out regarding in-app support, primarily concentrating on offering in-app assistance for mobile devices. Kustomer’s innovative timeline function allows you to see all of your customer data in a single, clear report.

Zendesk Support

Look for online customer support software that scales seamlessly as your business expands. It should be able to accommodate more users, integrate with new systems as and when the need arises. Pipefy not only has customer service tools, but it also has resources that help your customer success team operate more efficiently.


Though some might consider investing in customer service software costly, not investing in updated systems is a huge mistake. When workforce frustration comes down to clunky software and confusing operational procedures, it’s not Software In Customer Service only your employees that suffer, but your bottom line as well. Help Desk software enables businesses to resolve customer grievances more efficiently by automating the complaint resolution process with a ticket management system.


Over 40,000 organizations worldwide use Zendesk to deliver fast, efficient customer service. Though Freshdesk is our pick for the top customer service software for small businesses, others on this list may be better suited for specific teams. This is based on their usability requirements, budget, and required features, like robust customization or analytics capabilities. While you can find these features in a stand-alone software product, customer relationship management systems could also include customer service tools. We evaluated dozens of products to find the best customer service software for small business teams.

Before adopting customer service tools, this lone rep was stuck using a traditional email inbox to manage dozens of cases each day. A good customer support system unifies all the channels your customers are from and brings all their tickets into a single tab. A unified platform organizes tickets for agents and gives you more control over channels to support, such as telephone, email, social media, live chat, and web forms. Gone are the days when your agents needed to have separate windows for each channel, and labor away trying to keep track of customers across channels.

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Customers may now get live help through chat from you at any time without having to visit your website, thanks to the multichannel support. This function allows clients to reach out conveniently, saving time and offering a seamless customer experience. The software also includes a free live chat platform where you can deploy chatbots on and enhance the capacity of your customer support staff. These capabilities connect with the HubSpot CRM, so you can coordinate marketing and sales activities alongside your customer support duties.

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Disgruntled customers are much more likely than happy customers to tell people about their experiences. You’ve probably heard this statement countless times because it dates back to 1980 from a study conducted for Coca-Cola by TARP. Learn how contact centers are leveraging Unified Ticketing to create a customer-first experience. Provide your team with a transparent tool that lets them drive the quick resolutions your customers want. A purpose-built CRM that integrates to other data sources for knowledge on-hand so you can focus on experience consistency. From unified data to configurable agent desktops, our purpose-built CRM provides your agents with everything they need to deliver exceptional service.

Categorizing customer service solutions

Speaking to a support representative can ensure both parties understand each other and there are no misunderstandings. By answering that question, you give yourself some tools for selecting the right product or, more often, the right combination of products. Collaboration features allow multiple people to effectively work together on the incoming support volume, from frontline support folk to subject experts and business operations folk. The primary way it can help with customer success is through personalization. With the data you’ve collected, you might be able to better anticipate needs and curate a specific experience for each customer based on where they’re at in their customer journey.

  • This feature helps your staff decrease possible churn and helps managers create a standard for exceptional customer service.
  • LiveAgent combines communication from email, calls, and social media into a unified dashboard.
  • Other consumer groups turn to social channel as a last resort, namely after they’ve failed to reach a company’s support department and exhausted all other options.
  • While this tool is best for larger businesses and enterprise brands, I believe that small businesses can enjoy additional benefits as long as they have time for the learning curve.
  • Helpshift is the most effective software for mobile app support services.
  • When you sign up you get access to an entire suite of tools, all optimized specifically for customer support.

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